Human Resources Receptionist

As the first face many people see at OCI, our Receptionist plays a vital role in creating a welcoming and professional environment.   This position supports the front office and HR team by managing daily administrative tasks, coordinating office supplies, greeting guests, and contributing to employee engagement activities and events.   The ideal candidate is organized, approachable, and committed to delivering a great first impression – whether it’s a visitor, vendor, or employee.  

Your scope of responsibility

Front Office & Administrative Support

• Greet and assist all visitors, vendors, and employees with professionalism and a friendly attitude.
• Answer and direct phone calls; take messages or respond as appropriate. 
• Maintain a clean, organized, and welcoming front office environment.
• Manage visitor sign-in logs, issue visitor badge requests, and follow OCI’s security and visitor escort procedures.  
• Order and maintain office supply inventory, ensuring common areas remain stocked and functional.  
• Pick up, sort, and distribute mail and packages (UPS, FedEx, etc.)
• Assist with scheduling meetings, reserving conference rooms, and updating Outlook calendars. 
• Order food and coordinate delivery for on-site luncheons and other company-sponsored meetings.
• Enter purchase orders into SAP accurately and in a timely manner.
• Assist with new hire onboarding, including preparation of new hire packets, welcome signage, and ID badge coordination.  
• Maintain confidential employee files in compliance with retention policies.
• Help distribute HR communications and announcements to employees.
• Help coordinate site-wide employee engagement activities and cultural events in partnership with HR.
• Support employee recognition programs, bulletin board displays, and front office communications.
• Assist with the setup of events, celebrations, and special activities that reflect OCI’s guiding principles.
• Support general filing, scanning, document preparation, and special HR projects as assigned.

What you bring to OCI

Licenses, Certifications, and/or Registrations

• None required.

Education, Experience, and/or Training

• High school diploma or equivalent required.
• Minimum of one (1) year experience in an administrative function or receptionist role required.
• Minimum of one (1) year experience in a plant environment preferred.
• Experience supporting HR or recruiting teams is a plus.

Tools / Equipment

• Computer
• Copy Machine, scanner, printer

• Telephone system

Software

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)  required.
• Experience with SAP or other purchase order systems is a plus.

Physical

• Ability to lift 20 lbs. occasionally.
• Ability to sit for prolonged amounts of time required.
• Ability to effectively communicate through various means required.

Environmental

• The majority of work is performed within an office environment, including office equipment – such as computers, telephones and copiers.
• Requires passing by industrial equipment on way to office.
• Noise levels are typically moderate.

Work Schedule

• Regular 40-hour workweek..
• May work longer hours for event preparation or deadlines.

Travel

• Less than 10% of the time.

OCI is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Benefits

OCI offers a comprehensive, first-class benefits package.  These benefit plans provide a wide range of benefits and protection for the employees and their families.  Full-time employees are eligible for medical, prescription drug, dental, vision, life, and disability insurance coverage upon hire.  OCI also offers a 401(k) program with a company matching benefit and an extra 3% Safe Harbor match.  Full-time employees of OCI receive paid holidays, a floating holiday to celebrate diversity, PTO, as well as many other programs such as paid parental leave and educational reimbursement.