HSE Administrator

Responsible for performing a variety of support duties in the Safety, Health, & Environmental department. Manages HSE Training for the site.  Assists in maintaining related records and files. Administers and coordinates necessary documentation for company personnel and plant visitors. Perform general office support functions and assist area personnel as necessary.

Your scope of responsibility

• Record, maintain, and report HSE related information.
• Maintain HSE records in compliance with state and federal regulations.
• Manages permit audit data, data processing, filing, and safety reporting for all departments.
• Maintains HSE records of accident, injury, near-miss, and unsafe conditions investigations.
• Issues personal protection equipment vouchers to employees.
• Ensure that visitor badges and other related functions are performed in accordance with established policies and procedures.
• Coordinates facility drive-on/badging process for employees, visitors, and contractors.
• Provide plant safety support.
• Provides statistical data and reporting on compliance with Structured Safety
• Manages annual safety training; assigns training by job role, conducts quarterly and annual audits, reports company progress.
• HSE software systems administrator, system user support and vendor relationship manager.
• Provides HSE reports (training, ISTC, VPP, etc.) to management.
• Responsible supporting the training process for new hires with company HSE information during onboarding session.
• Special Projects Lead for VPP; takes a lead role for the VPP Champions facilitates process, data collection and entry and Structured Safety System.
• Supports ISO 9001 & 14001.
• Coordinate with related departments as required. Answers questions and provides assistance.
• Keep management appropriately informed of area activities and of any significant problems.
• Attend and participate in meetings as required.
• Enters purchase requisitions in SAP.  
• Perform miscellaneous clerical functions and special projects as assigned.
• Present a professional image at all times to clients and vendors and maintain a positive reputation of the company.
• Follow all relevant company policies and procedures.
• Assist other Departments and other administrative personnel as necessary.
• Perform other tasks as assigned.
• Monthly Safety Newsletter

What you bring to OCI

Education, Experience, and/or Training

• High school diploma or equivalent required.
• Associate degree; or equivalent from a two-year college or technical school preferred.
• Preferred minimum three (3) years' experience working in HSE in a Manufacturing or Industrial industry.

Knowledge, Skills, and Abilities

• Information Ordering   – The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
• Arithmetic   – the position   requires   the knowledge   of mathematical   computations   such as percentages, fractions, addition, subtraction, multiplication, and division accurately.
• Confidential – the position requires discretion because they frequently encounter confidential material.
• Time Management – Managing one's own time and the time of others.
• Problem Sensitivity- The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
• Speaking- Talking to others to convey information effectively.
• Active Listening – Giving full attention   to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Problem solving – the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully.
• Support the Safety Data Sheet management process.
• Supports the site’s emergency response personnel accountability process.
• Planning/organizing – the   individual   prioritizes   and   plans   work activities   and   uses   time efficiently.
• Computer skills – the ability to operate computerized accounting and spreadsheet programs, as well as working with e-mail at a highly proficient level.
• Teamwork – the position requires working well in a team environment and being able to work with a diverse group of people.
• Dependability – the individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.
• Quantity- meets productivity standards and completes work in a timely manner.
• Detail-oriented – minimizes errors and recognizes errors made by others.
• Adaptability – the individual adapts to changes in the work environment, manages competing demands, and can deal with frequent change, delays, or unexpected events.

Security Clearance Requirements

• Transportation Workers Identification Credential (TWIC)

Tools / Equipment

• Computer
• Copy Machine
• Telephone system

Software

• Proficiency in Microsoft Office, including Excel, Word, and Outlook required.
• Proficiency in SAP, and site software systems (OTIS, TIPPS, SDSs)

Physical

• Ability to sit for prolonged amounts of time required.
• Ability to effectively communicate through various means required.

Environmental

• Work is performed within an office environment, including office equipment – such as computers, telephones, and copiers.
• Requires passing by industrial equipment on way to office.
• Requires walking within a chemical plant to perform safety inspections or safety observations (on an infrequent basis)
• Noise levels are typically moderate.

Work Schedule

• Regular 40-hour work week 8:00am-5:00pm CST
• Weekends may be required during turnarounds.
• May work longer hours to meet deadlines as necessary.

Travel

• Less than 10% of the time.

OCI is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Benefits

OCI offers a comprehensive, first-class benefits package.  These benefit plans provide a wide range of benefits and protection for the employees and their families.  Full-time employees are eligible for medical, prescription drug, dental, vision, life, and disability insurance coverage upon hire.  OCI also offers a 401(k) program with a company matching benefit and an extra 3% Safe Harbor match.  Full-time employees of OCI receive paid holidays, a floating holiday to celebrate diversity, PTO, as well as many other programs such as paid parental leave and educational reimbursement.